Work Location: Dagahaley Refugee Camp

Start date: May 2022

Duration: contract until 31st December 2022 with possible extension. Initial 3 months’ probation period.

Application deadline:  12th April 2022

Médecins Sans Frontières (MSF) is an international independent medical humanitarian action-driven organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation. 26 associations, 23 sections, and 16 branch offices make-up the international movement and work in partnership around 6 operational entities.

You can learn more about MSF on our website or via our digital channels –  Facebook,  Instagram, Twitter and  LinkedIn.

The selected candidate will be reporting to the Mission Finance and HR Manager.

Main Purpose

Is responsible for the implementation of Human Resources policies in the project and the correct Administrative Management of all staff working in the project (National, International, Regional, etc).

Accountabilities

• Advise Project Coordinator on set up (org chart) and together with the HR Coordinator, update the project’s organizational chart and job descriptions
• In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and to facilitate budget following-up.
•  Ensure hiring, carry out amendments and contract termination formalities for employees at project level, according to labour local laws, archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance.
•  Assist the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities..
•  Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments.
•  Under supervision of the HR Coordinator, ensure indexation process of national staff salary grids in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites.
•  Support, in close coordination with the HR Coordinator, the project line managers in detecting training needs, in properly evaluating people performance and in potential identification, in order to improve people capabilities, and their end results contribution to mission goals.
•  Plan and supervise, in close coordination with the HRCo, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
•  Together with the Project Coordinator, support the line managers in implementing the internal communication policies in order to boost staff active participation and MSF commitment.
•  In close collaboration with the Project Coordinator and HRCo, applies the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health, etc.) and MSF.
•  In close collaboration with the Project Coordinator and HRCo, looks for the best options to avoid and/or solve possible labour conflicts in the project.
•  Ensures all staff in the Project (National, International, Regional, visits, etc.) is properly briefed and/or inducted.
•  Is responsible for all movements and/or accommodation of staff in the Project.
•  Ensures all HR reporting of the Project.

Requirements

Education

• Desirable Human Resources related diploma.

Experience

• Essential previous working experience of at least two years in relevant jobs.
•  Desirable experience in MSF or other NGOs in developing countries.

Languages

•  Mission language (English) and local language (Kiswahili/Somali) essential

Knowledge

• Essential computer literacy (word, excel, internet)

Competencies

•  Results and Quality Orientation
• Team work and Cooperation
• Behavioural Flexibility
• Commitment to MSF Principles
• Stress Management

If you meet the above requirements, please send your CV, motivation letter on or before the 12th April 2022 

CLICK HERE TO APPLY

We apologize that due to the volume of application we receive only shortlisted candidates will be contacted. Incomplete applications will not be considered.

(MSF is an equal Employer and does not charge any application/recruitment or training fee)