Regen Organics – Technical Procurement Specialist

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Duties and Responsibilities

General Duties

  • Lead the procurement team to complete project and company goals.
  • Develop framework, standards and templates for internal procurement management processes.
  • Engage all internal and external stakeholders to ensure procurement blocks are flagged and cleared in a timely manner.

Procurement strategy and framework support

  • Assist with developing procurement strategies for projects, new equipment orders and spare parts.
  • Assist with developing and updating technical procurement processes.
  • Prepare and maintain a comprehensive vendor database of contractors, consultants and suppliers.
  • Assist with developing a robust procurement framework and eliminate waste within procurement processes.
  • Participate in problem solving related to sourcing, procurement and delivery of technical products/services.
  • Build positive relationships with engineers, operational managers, finance team and vendors, to foster harmony between the sourcing, payment and use of procured items.

Vendor sourcing and engagement

  • Conduct extensive research on potential sources of project equipment and spare parts by ensuring that prices are competitive and specifications meet requirements.
  • Develop vendor selection criteria and coordinate vendor onboarding.
  • Perform vendor shortlisting to select suppliers that will meet the Sanergy quality standards. 
  • Prepare and issue RFPs and RFQs, obtain quotes and proposals from shortlisted vendors.
  • Conduct bid analysis, issuing reports that include recommendations on intended purchases.
  • Negotiate costs and delivery timelines to ensure project budget and timelines are met.
  • Arrange and attend vendor meetings with technical team members, ensuring requests are responded to within agreed timescales.
  • Support in contract development and review, negotiating contractual terms with vendors through to sign off.

Vendor quality and technical support

  • Coordination with engineers to ensure equipment suppliers meet quality requirements before payments are released.
  • Support with preparation of purchase requests / purchase orders on the Sanergy systems.
  • Work with the logistics team to ensure equipment are safely packaged and shipped to Kenya.
  • Assess supplier performance based on quality, costs, delivery and service.
  • Participate in troubleshooting activities, plant and equipment commissioning, coordinating with engineers to measure adherence to specifications.
  • Report any complaints or concerns raised by stakeholders and address them with vendors for resolution. 

Financial accountability and support

  • Assist with keeping procurement costs within set budgets
  • Negotiate commercial terms with suppliers to obtain the right quality at the right price.
  • Organize various procurement requests from the engineering team.
  • Liaise with other departments including finance to ensure all payments are done on time.
  • Participate in value engineering exercises to ensure best value for the organization.

Skills and qualifications

  • Degree in Engineering, Quantity Survey and/or relevant work experience in technical procurement.
  • 4+ years of experience in procurement of equipment or parts for processing units.
  • General knowledge of engineering & construction principles.
  • Experience in building relationships with vendors and contract negotiation.
  • Experience in import/export requirements to Kenya.
  • Effective interpersonal skills to properly represent Sanergy in an ethical and professional manner.
  • Ability to explain technical information to technical and non-technical people.
  • Demonstrated ability to manage a small team, and provide constructive feedback.






Technical Procurement Specialist