Regen Organics – Technical Procurement Specialist

Duties and Responsibilities

General Duties

• Lead the procurement team to complete project and company goals.
• Develop framework, standards and templates for internal procurement management processes.
• Engage all internal and external stakeholders to ensure procurement blocks are flagged and cleared in a timely manner.

Procurement strategy and framework support

• Assist with developing procurement strategies for projects, new equipment orders and spare parts.
• Assist with developing and updating technical procurement processes.
• Prepare and maintain a comprehensive vendor database of contractors, consultants and suppliers.
• Assist with developing a robust procurement framework and eliminate waste within procurement processes.
• Participate in problem solving related to sourcing, procurement and delivery of technical products/services.
• Build positive relationships with engineers, operational managers, finance team and vendors, to foster harmony between the sourcing, payment and use of procured items.

Vendor sourcing and engagement

• Conduct extensive research on potential sources of project equipment and spare parts by ensuring that prices are competitive and specifications meet requirements.
• Develop vendor selection criteria and coordinate vendor onboarding.
• Perform vendor shortlisting to select suppliers that will meet the Sanergy quality standards. 
• Prepare and issue RFPs and RFQs, obtain quotes and proposals from shortlisted vendors.
• Conduct bid analysis, issuing reports that include recommendations on intended purchases.
• Negotiate costs and delivery timelines to ensure project budget and timelines are met.
• Arrange and attend vendor meetings with technical team members, ensuring requests are responded to within agreed timescales.
• Support in contract development and review, negotiating contractual terms with vendors through to sign off.

Vendor quality and technical support

• Coordination with engineers to ensure equipment suppliers meet quality requirements before payments are released.
• Support with preparation of purchase requests / purchase orders on the Sanergy systems.
• Work with the logistics team to ensure equipment are safely packaged and shipped to Kenya.
• Assess supplier performance based on quality, costs, delivery and service.
• Participate in troubleshooting activities, plant and equipment commissioning, coordinating with engineers to measure adherence to specifications.
• Report any complaints or concerns raised by stakeholders and address them with vendors for resolution. 

Financial accountability and support

• Assist with keeping procurement costs within set budgets
• Negotiate commercial terms with suppliers to obtain the right quality at the right price.
• Organize various procurement requests from the engineering team.
• Liaise with other departments including finance to ensure all payments are done on time.
• Participate in value engineering exercises to ensure best value for the organization.

Skills and qualifications

• Degree in Engineering, Quantity Survey and/or relevant work experience in technical procurement.
• 4+ years of experience in procurement of equipment or parts for processing units.
• General knowledge of engineering & construction principles.
• Experience in building relationships with vendors and contract negotiation.
• Experience in import/export requirements to Kenya.
• Effective interpersonal skills to properly represent Sanergy in an ethical and professional manner.
• Ability to explain technical information to technical and non-technical people.
• Demonstrated ability to manage a small team, and provide constructive feedback.

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