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The Aga Khan Academy, Mombasa is an International Baccalaureate World School Which seeks to provide students of all background from primary to higher secondary with an education of the highest standard to prepare them for lives characterized by leadership and service. The Academy seeks to recruit ideal candidates for the following position.
Job Title: Administration Assistant
Job Summary – The Administration Assistant will be responsible for assisting the Head of Administration with processes and activities at the Academy to ensure operations run smoothly and serve as a link between all stakeholders and Administration Department.
Roles & Responsibilities
- Support the Head of Administration in all areas of operations at the Academy i.e., Transport, catering, cleaning, housekeeping, security, events
- Organize system to ensure efficient operations e.g., renewal of licenses and insurances
- Prepare relevant reports
- Planning of all events at the Academy both external and internal as well as meetings in conjunction with other departments in the Academy
- Ensuring that all facilities and equipment are available and operational for any events hosted by the Academy
- Managing all aspects of the residential transport, preparing schedules and interfacing with residential community to provide transportation facilities
- Oversee record related to transport, analyze and preparing relevant reports
- At least a Diploma in Administration/Business Management
- Proficient in Excel spread sheets and other Data management applications.
- Excellent written and oral communication skills
- Strong ability to work independently and to deadlines, meticulous and with a ‘hands- on’, flexible approach.
- A strong ability to work with people to achieve expected outcomes.
- Attention to detail.
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