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African Wildlife Foundation (AWF) – Finance Assistant.

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Job Details

Description

The Finance Assistant (FA) will provide support to the Finance team. This support will include staff travel, Receivables, credit card and cash management in accordance with AWF’s policies and procedures. The Finance Assistant will also provide support in Month end close, Audit, filling and archival practices.  The position reports to Finance Officer

KEY DUTIES & RESPONSIBILITIES: 

Finance duties:

  • Travel Advance Management:
  • Monitor Travel system and Accounting Portal queue on a daily basis.
  • Review and Process travel advances and reimbursement requests
  • Disburse travel advances in compliance with AWF Travel Policy and procedures
  • Process advance retirements in line with the laid down Travel policies and ensure that outstanding issues are resolved
  • Support with reconciliation of the Travel Advance Receivables and vendor card
  • Accounts Receivable
    • Continuous follow up with Customers for collection of Receivables
    • Support payroll function in continuous follow up with Staff for collection of Staff Receivables
    • Support with reconciliation of accounts receivables and Travel Advance Receivables
  • Credit Card Accounting:
  • On a monthly basis, follow up on Credit Card expensing;
  • Support in credit card transaction reviews as per the Credit card policy and highlight any unresolved issues
  • Ensure the justification is adequately supported, Reconciled and closed
  • Petty cash float management:
  • Administer petty cash float, Serves as custodian of petty cash at HQ
  • Maintain optimal cash balances and ensure established cash limits are observed
  • Initiate top ups and replenishment and process cash payments.
  • Updates the Petty cash worksheet daily to capture utilization and post the transactions in the Accounting system
  • On monthly basis, undertake Petty cash reconciliation
  • Cash and Bank:
  • Facilitate Deposit of cash and checks to appropriate bank accounts
  • Support in processing of vendor payments using current AWF online banking Straight to Bank (S2B) platform and write checks on a regular basis as per the system due dates.
  • Monitor AWF bank account activity and ensure adequate cash balance to support smooth operations;
  • On monthly basis, Bank Reconciliation as assigned
  • File all Bank statements and Bank Reconciliation Appropriately
  • Month End Close Process:
    • Support the supervisor with the monthly close out process by other assigned finance monthly tasks are completed as per set deadlines
    • Bi-weekly run of Accounts receivable report confirming correct month end balances and customer reconciliation
    • Maintain a complete filing system for all bank and petty cash reconciliations
    • Support the supervisor with booking and expensing all Prepayments.
    • Generali
      • On monthly basis support Payroll function to prepare the Utmost/Generali schedule within set deadlines.
      • Ensure Utmost/Generali deductions correctly posted
      • Prepare GL reconciliation report for review
    • Monthly Motor Vehicle Mileage Billing: Ensure Motor Vehicle Log sheets completed, approved and Journal entry for the monthly billing are passed in the system

Administration:

  • Manage accounting office storage and filing;
  • Support in gathering support documentations in preparation of annual/donor audits;
  • Collect and scan all Receivable finance documentation in an organized electronic filing structure that is user friendly;
  • Perform any other relevant duties as assigned by the supervisor and other Senior Finance Team.

 Qualifications:

  • Bachelor’s degree in accounting/business or related field
  • Qualified Certified Public Accountant
  • Minimum 3 years working experience in an International NGO
  • Audit experience is desirable
  • Experience in using ERP Accounting systems is desirable Knowledge in French will be an added advantage
  • Excellent communication skills, verbal and written
  • Excellent computer skills (Word, Excel, Outlook)
  • Flexible, culturally sensitive, and exude a “team” attitude
  • Must have excellent interpersonal skills with the ability to interact professionally with staff, partners and donors

CLICK HERE TO APPLY

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