Colgate-Palmolive – Finance Assistant – AP.

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Job Purpose (Summary of what the job exists to accomplish)

  • -To verify invoices against Purchase Orders for correctness then process and allocate any variances within 2 days from receipt
  • -Prepare vendor reconciliations for all vendors that provide monthly statements
  • -Prepare monthly AP GL control reconciliations by the 10th of every month
  • -Run GR/IR report monthly by country and distribute it by the 10th of every month highlighting overdue PO’s that require investigation

Functional linkages (Indicate frequency where applicable )

  • Internal: Customer development Executives  and CDT Finance Manager. 
  • External: Vendors/Suppliers

Key Accountabilities ()

Related Activities

  • Ensure that you adhere to all AP Policies and Procedures on an ongoing basis
  • Run vendor age analysis monthly and provide comments for aged accounts 
  • Ensure that age analysis clearing is performed monthly and that all invoices outstanding over 90 days are investigated and reported to the Finance Manager
  • Ensure that invoices are paid in accordance with payment terms
  • Meet monthly reporting deadlines by ensuring that all invoices on hand are processed before the month is closed
  • Ensure that internal and external audit compliance as well as SOX at all times
  • Ensure taxes such as VAT and Withholding tax are accounted for correctly
  • Support with all audits with regards to provision of supporting documentation. This applies to internal, external and regulatory audits
  • Preparation of Purchase Orders for the finance department
  • Support other departments with finance related queries including training and guidance with PO creation and closure
  • To be involved with monthly closing of non variable overheads
  • Ensure that any other adhoc duties assigned by your Supervisor are completed within agreed target dates

Generic Competencies (Use the Personal Leadership Competency framework as a base document, you may add other skills specific to the job)

  • degree Finance option or any other related business course.
  • CPA at least completed Part 1


  • 6 Months to 1 year of invoice processing and vendor reconciliation preferably within a SAP/quickbooks/sage environment
  • A good working knowledge of Microsoft Excel

Functional Competencies (Use Functional & Technical competencies guide as a base document, you may add other skills specific to the job)

  • Ability to communicate fluently in English
  • A good team player
  • Pro-active and assertive
  • Ability to work under pressure
  • Ability to work well under minimum supervision






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