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FINANCE ASSISTANT ( 4 positions)
Job Purpose:
To support in provision of sound financial and grants management to the department as part of AMURT’s execution of its mandate to partners.
Reporting Relationships:
- Supervisor: -Finance and Admin Manager. FAM
- Direct reports: -Senior Finance Officer SFO.
Key Relationships:
- Internal Relationships – AMURT Staff
- External Relationships -External stakeholders
- Donors, Partners.
Job Dimensions:
- Financial- Projects funds management.
- Request budgets and advise Finance Manager on the appropriateness for pay.
- Request of funds on monthly, quarterly or annual basis.
- Receipt and processing of payments incurred.
- Physical Assets – Custodian of finance records;
- Management of movement records
- Maintain assets inventory records and assets register.
- Decision Making -Working with the concerned programs team in where one makes decisions on activity-based budgets.
- Working with the concerned programs teams to support in proposal development where one make decisions on activity based budgets.
- Allocating budgets to project teams on the funded projects where decisions are guided by the available data.
- In reviewing facility reports on projects one has to determine the relevance, value and viability of the costs.
- When allocating costs to votes and processing of payments.
- Receipt of cash and cheques and acknowledgement of funds using AMURT’s accounting systems.
- Receipt of invoices and processing of payments using AMURT’s accounting systems.
- Management of office petty cash, its replenishment, charging to various use projects and staff Imp rests for trips and cash for office usage.
- Receipt of requests from the filed-on activities for support, arrange them appropriately, verify completeness of the documentation and accuracy of the reports and give feedback to the respective finance officers for action.
- Maintaining records on all incoming invoices, cheques dispatched and assets movement to ensure accuracy, completeness and traceability are duly complied to as stipulated in the finance manual.
- Filling of accounting documents in line with the accounting recording and system codes.
- Support the SFO where called upon to support in processing the organization payroll and management of 3rd party obligations i.e. HELB, NHIF and NSSF using a payroll software availed in the organization.
- Preparing and submitting of statutory returns as per requirement both in documentation and within the stipulated legal times both for the month and annual returns.
- Support project accountants in cash books maintenance, bank reconciliations and preparation of the monthly report.
- Support in preparation of budgets and cash flow statements both for implementing projects and HQ when called upon to do so.
- Support in Logistics planning on activities, finances, and other related areas concerning implementation and reporting of projects.
- Support the finance and Admin office in assets verification both at the HQ and field level.
- Bachelor’s degree in commerce/ accounting with 3 years of experience in project accounting.
- Must be a certified accountant for the last three years.
- Knowledge and experience working in donor funded projects.
- Strong writing and communication skills.
- Evidence of previous generation of quality and timely project financial reports.
- High level of integrity, values, ethics and competence.
- Demonstrate high level of creativity, innovation and analytical thinking.
- Knowledge in donor compliant, budget reviews and analysis.
All applicants should urgently email a letter of application, CV, certificates and relevant testimonials to jobs@amurtafrica.org by 5th July 2021. indicating current and expected Salary. Candidates should clearly indicate the position applied for and its Reference number FINANCE /ASST /O7/2021 as the email subject. Interview will be done on a rolling basis and Only short listed candidates will be contacted. Canvassing will result to automatic disqualification.
“AMURT is committed to zero tolerance on all forms of violence against children, beneficiaries and staff”.
https://www.amurtafrica.org/job/finance-assistant-4-positions/
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