Universities Fund – Senior Grants Management Officer.

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Minimum Qualifications: Bachelors Degree

Job Term: Permanent

Position Level: UF 5


Min Ksh 87,324- Max Ksh. 105,840

Number of positions: 1

Qualifications, Skills and Experience Required:

Academic qualifications

  1. A Bachelors’ degree in Finance, Economics, Statistics, Accounting, Law, Commerce, Project Management or any related discipline
  2. Supervisory course not lasting less than two (2) weeks is an added advantage

Professional Qualifications / Membership to professional bodies

Management course lasting not less four (4) weeks is an added advantage

Demonstrated results in work performance

Previous relevant work experience required.

At least ten (4) years’ work experience in related duties in the public or private sector.

Functional Skills:

 Communication skills

  1. b) Credit management skills
  2. c)  Customer Relationship Management
  3. d)   IT proficiency
  4. g)   Presentation skills
  5. h)   Analytical skills

Behavioral Competencies/ Attribute

Leadership skills

  1. b)  Interpersonal &
  2. c)  Problem solving and decision-making skills
  3. d)  Innovative
  4. e)  Emotional Intelligence
  5. f) Fulfil the requirements of Chapter 6 of the Constitution of Kenya, 2010


The job holder works in either grants administration division or grants monitoring and Evaluation Divisions

Operational Responsibilities / Tasks

  1. Preparing indents for and making grant calls; 
  2. Sorting out the grant proposals for screening for eligibility
  3. Reviewing eligible grant applications; 
  4. Reviewing compliance with the requirements of the grant award contracts; 
  5. Updating the database on all grants of the Fund;  
  6. Developing tools for grants Monitoring, Evaluation and Reporting frameworks
  7. Monitoring and Evaluation of grants disbursed by the Fund
  8. Developing the grant impact assessment reports
  9. Developing work plans for the section

Financial Responsibility

Implementing and monitoring the approved departmental budget, procurement plan and work plan;

Responsibility for Physical Assets

Responsible for physical assets assigned by the institution to the individual;

  1. b)   Coordinate the oversight for all the physical assets;

 Problem Solving; 

The job holder will be required to solve the following type of problems

  1. Technical problems in all the universities funding;
  2. Problems are technical, requiring significant research and creative thinking. Consultations will be required.


The job holder will need to understand the following information to discharge his/her mandate:

  1. Detailed verbal instructions or requests from universities, students, the Ministry of Education on matters of university education financing;
  2. Writing Universities Fund internal policy documents as well as university funding policies;
  1. Drafting of internal or external newsletters, general articles or content for newspapers, journals, magazines or internet sites
  2. Drawing up communication to universities

Decision Making/ Job Influence:

Establishes and manages linkages, collaborations and interactions with various departments and external clients


Deadline: April 29, 2022




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