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| Reports To: Procurement & Administration Manager |
| Job Purpose:
· Assists the Procurement & Administration Manager in all procurement activities · Responsible for efficient procurement of goods and services essential for the Bank’s operations. · The Senior Officer will also ensure optimal administration services to support internal customers. |
| Key Responsibilities
· Enforce procurement compliance as per policy and the bank’s guidelines · Device and implement effective sourcing strategies to discover the most profitable suppliers and initiate business partnerships · Control spend and build a culture of long term savings on procurement costs · Ensure efficiency in the end-to-end procurement process : PR to RFQ to Summary Analysis to User Approval to PO issuance to User signs off acceptance · Lead the supplier appraisal and selection process · Effectively collaborate with demand owners/users for clarity and early influencing of specifications to meet the Bank’s objectives · Negotiate with vendors to secure the highest value for money and most advantageous terms for the Bank and close sourcing agreements/ contracts with vendors · Examine and re-evaluate existing contracts in line with performance · Conduct supplier performance evaluation and liaise with Users to close identified gaps. · Maintain an accurate and updated database ‘PO Master Track’ of all the PRs and LPOs created. · Track and report periodic key performance metrics, dashboards and reports to improve effectiveness · Conduct market intelligence for supply market awareness and related trends in order to assess present, future category items availability. · Provide other critical services such as inventory management and administration requirements. · Perform any other duties as may be assigned from time to time. |
Required Competencies (Knowledge, Skills & Abilities)
Qualifications· Must have Bachelors Degree in Procurement / Supplies or a Business field from a recognized institution · Must have a Graduate Diploma in Purchasing & Supplies (CIPS) or its equivalent · Must be a valid member of Kenya Institute of Supplies Management (KISM) · Computer Literate (with strong Microsoft Excel skills ) Experience · Minimum of six (6) years experience in procurement/supply chain, four (4) of which should be at the level of a Procurement Officer or in a comparable and relevant position, preferably within the corporate sector. · Proven experience in working with procurement ERP systems Personal attributes · Integrity driven person · Excellent Interpersonal Relations with internal and external customers · Aptitude in Decision Making and working with numbers · Planning, Organisational & Analytical Skills · Negotiation Skills · Accuracy with attention to detail · Leadership & teamwork
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