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Save the Children International has an exciting opportunity for you to join our team as the– EHU Supply Chain Manager, Specialist in Emergency procurement (EHU) in London or at any existing Save the Children office location.
This position is an operational role in Save the Children’s (SC) emergency supply chain function, which is responsible to the Head of Humanitarian Supply Chain for the implementation of the emergency operational capability within the global team for the assigned regions.
The role supports preparedness planning of SC emergency supply chain requirements worldwide with specific focus on supporting the Emergency Health Unit to respond to global health emergencies. The role is also responsible for delivering continuous improvement, in collaboration with internal and external stakeholders of the emergency supply chain planning processes to maintain and improve efficiency, economy and effectiveness across all components of the emergency supply chain. This role includes working with the EHU team in the development of planning and forecast requirements based on the analysis of historical humanitarian responses.
The role incorporates providing support to the EHU team to improve their emergency supply requirements with a focus on building organisational capacity and relationships with regional teams and adapting to a fast-changing environment within a $2bn organisation.
This role is also responsible for sourcing and purchasing of goods and services (in particular medical supplies) required internationally by Save the Children’s emergency response programmes, managing orders and relations for a complex portfolio of responses.
The role will support the SCUK’s Emergency Health Unit (EHU) supply needs, Category manager’s with market research, running tenders and setting up global Framework Agreements (FWA) for key items to ensure value for money is achieved through world class sourcing strategies and procurement processes, enabling Save the Children to respond to any global emergency
In the event of a major humanitarian emergency, the role holder may be expected to deploy as part of the supply chain emergency response process, and lead/support an in country team in the response, as the senior supply chain representative/procurement specialist.
Reports to: EHU Supply Chain Lead
Staff reporting to this post: None
Budget Responsibilities: None though the role holder will be expected to drive cost efficiencies through value for money procurement
Role Dimensions: This role operates across whole Movement, SCI, Member’s & Partner Organisations. External focus with Corporate Teams & UN Agencies and selected forums.
KEY AREAS OF ACCOUNTABILITY:
- Support the EHU to meet their supply chain planning responsibilities on both on a periodic basis and where appropriate in support of proposals being submitted to secure funding.
- Ensure EHU supply chain plans are integrated into broader SCI supply chain plans to enable alignment and mutual benefits to be realised.
- Liaise internally with supply chain end-to-end leads as well as functional leads, to ensure EHU considerations are included in planning and cross-functional coherence.
- Collaborate with the medical supply chain lead and EHU in relation to Pharmacy and medical supply forecasting
- Work with the EHU team to develop and implement emergency supply chain preparedness and plans to be better able to respond moving forwards.
- As required, prepare reports/statistics related to the emergency supply chain planning and forecasting function ensuring the EHU are looped in.
- Identify and support in building of capacity in the emergency supply chain preparedness planning, developing a culture of continuous learning where staff are encouraged and supported to grow and develop and are willing to be held accountable for their commitments.
- Understanding and induction into other Save the Children emergency working groups or units, such as the EHU.
- Leading or contributing to supply chain or EHU after action reviews/lessons learned following large-scale emergency responses
- External representation /meetings to ensure a high level of communication with stakeholder groups as requested
- Deployable in Category 1 emergency responses and some Category 2.
- Support the EHU on current projects / activities relating to supply chain
- Leads all international procurement for emergency responses in line with procurement policies, processes and quality standards for the EHU.
- Liaise with EHU suppliers / 3PLs to ensure to ensure regular stock reports are provided and consolidated to give a monthly global report.
- Liaise with the SCUK / SCI finance teams to ensure any stock movements are recoded appropriately.
- Day to day management of the contract for the In-patient unit including supporting the EHU to resolve any contractual disputes
- Tendering for an EHU related procurement needs on behalf of SCUK in line with MHRA guidelines
- Being up to date and aware of MHRA guidelines and rules for Procurement under our WDA licence
- Ensure that stocks are packaged and labelled in line with the modular needs of pre-designed modularised stock management plans
- Ensure overall best value for money is achieved through a competitive and transparent procurement process considering quality, availability, time frame, transport and storage costs
- Source new products when requested and work with EHU and Technical Advisors to identify quality standards as required
- Advise on best sources of supply and freighting options
- Ensure all orders are processed in timely manner, tracked on overviews, status updates are communicated to stakeholders, and that all relevant documentation is filed appropriately
- Through engagement with the SCI category managers, ensure EHU interests are represented in the development of global contracts and support awareness and accessibility of global contracts by the EHU.
- Support initiatives to improve procurement within Save the Children, around emergency preparedness, medical supply and process reviews.
- Support EHU with supply chain logistics in the early stages of emergency responses.
SKILLS AND BEHAVIOURS (SCI Values in Practice)
- holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future orientated, thinks strategically and on a global scale.
- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to.
- develops and encourages new and innovative solutions
- Willing to take disciplined risks.
- honest, encourages openness and transparency; demonstrates highest levels of integrity
In order to be successful you will bring/have:
EXPERIENCE AND SKILLS
- Experience in delivering emergency supply chain capability in global, multicultural organisations – private or charity sector.
- Experience of working in the INGO sector, and knowledge of institutional donor grant requirements, including experience with proposals, implementation, technical advice, reporting across supply chain, stocks and distributions
- Experience of managing complex medical procurement with demonstrable knowledge of GDP and MHRA requirements.
- Operations/Field Office Management Experience: deployed to (worked in) various major emergency response operations specifically conflict and natural disasters in the last ten years
- Ability to build relationships quickly with a wide range of people, both internally and externally with a flexible yet stabilising attitude.
- Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.
- Ability to select the appropriate style of communication to the situation and context to achieve the desired outcome.
- Comfortable working autonomously and as part of a team, including working with, and supporting, a diverse community of stakeholders at a distance.
- Excellent operational and coordination skills, with the ability to organise workload comprised of complex, diverse tasks and responsibilities.
- Experience in all supply chain areas including planning and forecasting
- Ability to provide training and capacity building for the development of the emergency supply chain capability.
- Commitment to SC values.
- Able to travel to operational country programmes (on occasion remote and insecure) and attend external meetings.
- Demonstrable experience in the identification of new procurement trends and progression of new ideas
- Demonstrable experience and knowledge of the application of EU/UK VAT regulatory requirements.
- Field level experience in procurement and logistics for NGOs in international development and emergency programmes
- Knowledge of key institutional donors and their compliance requirements in respect of logistics and procurement
- Transformation or change experience
- Project Management
- Working proficiency in another language, such as French, Spanish, Arabic, Swahili
Educated to degree level in a relevant field (e.g., International Development; Politics, International Relations; global health). Master’s degree in a relevant field is desirable.
We can offer circa £51,000 per annum (If based in UK) with an option of flexible of working hours. If the role is based outside of the UK, National T&C (including pay) will apply.
This role can be based in (Location) or any existing Save the Children office location on approval, provided the successful candidate has proof of eligibility to work from the preferred location.
Where we Work – Where We Work | Save the Children International
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.
Please attach a copy of your CV and cover letter with your application, and include details of your salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers/apply
Closing Date: 5 Aug 2021 – 01:59 EAT
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
Save the Children does not charge a fee at any stage of the recruitment process.