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The Kenya Bureau of Standards (KEBS) is a statutory organization of the Government of Kenya established by the Standards Act, Cap 496 of the laws of Kenya in July 1974. The mandate of KEBS is to provide Standardization, Metrology and Conformity Assessment services through promotion of standardization in commerce and industry, provision of testing and calibration facilities, control of the use of standardization marks, undertaking educational work in standardization, facilitation of the implementation and practical application of standards, maintenance and dissemination of the International System of Units (SI) of measurements.
Reports to: Managing Director
To provide executive secretarial and administrative services in order to ensure that services are provided in an effective and efficient manger and responsible for providing senior level secretarial and clerical services for the Managing Director in order to facilitate and provide support for Standardization, Metrology and Conformity Assessment (SMCA) to deliver on the KEBS vision of becoming a global leader in standards based solutions that deliver quality and confidence and the mandate of facilitating trade and promoting innovation in Kenyan Industries for the realization of sustainable development goals, Kenya Vision 2030 and Africa Union Agenda 2063.
Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
a) Organize, planning and prioritizes work in Managing Director (MD’s) office
b) Maintains the Managing Directors diary and ensure he attends to it
c) Supervises staff working in the MD’s office to ensure smooth flow of activities
d) Sets targets for the office and cascades to the direct reports using the balanced scorecard
e) Evaluates staff performance on a monthly quarterly and annually using the BSC
Operational Responsibilities / Tasks
a) Processes information by compiling, categorizing and verifying information
b) Receives, sorts and disseminates correspondences, reports, returns, circulars, publications and all kinds of information on behalf of the Managing Director.
c) Communicates with persons within the organization, customers, and members of the public, government and other external bodies who have business with KEBS.
d) Makes local and international travel arrangements for the Managing Director.
e) Facilitates Board meetings by sending out notices and making travel arrangements.
f) Manages e–office
g) Provides frontline customer services.
h) Maintaining the calendar plan for scheduling and fixing executive meetings
i) Maintains office petty cash.
Financial Responsibility: Maintains office petty cash
Responsibility for Physical Assets: Provide oversight for all physical assets provided by the institution
Decision Making / Job Influence: Makes operational decisions
Working Conditions: Work predominantly within the office
Job Competencies (Knowledge, Experience and Attributes / Skills).
Bachelor’s Degree in any of the following disciplines: – Secretarial Studies, Business Office Management or other relevant and equivalent qualifications from a recognized institution;
Previous relevant work experience required.
Seven (7) years’ experience at least 3 years of which should have been in grade KS 7;
Functional Skills, Behavioural Competencies/Attributes
a) Analytical skills
b) Computer packages principles
c) Office management principles
d) Administrative skills
e) Report writing and minute writing skills
f) Logistics management
g) Record management skills
h) Communication skills
i) Negotiations skills
a) Time management
b) Stress management
e) Sound work ethics
How To Apply
Application form including testimonials shall be filled and submitted online via KEBS website on or before 10 September, 2021.All testimonials MUST be saved with applicant’s ID.N0. e.g.20441558_CV.pdf.
1. Cover Letter
2. Curriculum Vitae
3. Copies of Academic and Professional certificates
4. Certificate of Good Conduct from the Directorate of Criminal Investigations
5. Tax Compliance certificate from Kenya Revenue Authority (KRA)
6. Ethics and Anti-Corruption Commission Clearance (EACC)
7. Credit Reference Bureau clearance (CRB)
8. Clearance certificate from Higher Education Loans Board (HELB).
NB: Any academic certificate from foreign Institutions MUST be accompanied with a recognition certificate from Commissioner of University Education, Kenya.
IMPORTANT NOTICE; Upon successful upload and submission of application,the applicant will receive a system generated email notification that the job application details have been successfully submitted.
Persons with disability and female candidates are encouraged to apply. Academic qualifications of external origin MUST be accompanied with a recognition certificate from relevant body.
All degree applicants for engineering related positions must be Registered as a Graduate Engineer where applicable.
Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification.