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Job Summary
Contract Type:
Full time
POSITION SUMMARY
Conservation International seeks a dedicated, passionate, procurement and finance professional to join the Grants & Contract group in its Finance Division. Successful candidates for this position will be motivated by CI’s mission to build a healthier, more prosperous, and more productive planet by providing a superior level of support and training in financial and contractual compliance to our programs and sub-recipients around the world.
CI’s programs receive generous financial support from a wide range of donors including the US government, multilateral institutions such as the World Bank, GEF and development banks, corporate entities, and private foundations. In this role, the Grants & Procurement Manager will develop a business-partner relationship to work closely with CI grants, programs, finance, risk management, and business development staff to provide full-cycle procurement and contract support, grants support and training to staff and sub-recipients, ensuring the highest quality implementation and compliance with donor policies and requirements.
Specifically, the position will be responsible for reinforcing policies, procedures, systems, and training for procurement activities necessary for the implementation of CI’s programs across the globe. This position will be responsible for ensuring that CI’s procurement practices are in compliance with all applicable donor and organizational policies, demonstrating a responsive customer-service-oriented approach with internal stakeholders, and continuously improving processes and policies to adapt to changing business needs.
In addition, this position will be responsible for oversight of a small portfolio of grants and contracts, ensuring that all administrative and financial aspects of grants and contracts management are performed efficiently and to a high standard of quality, from the planning and application phase through contracting, reporting, and close-out.
WORKING CONDITIONS
- This position is open to CI Offices Globally. Please view a full list of our Global Offices here.
- The duties of this position are carried out in a normal office environment. Travel, up to five times per year, maybe required in accordance with COVID safety protocols.
- For the health and safety of our employees, their families, and our community, all US-based Conservation International staff are required to be vaccinated against COVID-19. This mandatory vaccine requirement applies to all staff working remotely, in a hybrid work arrangement, and on-site in CI US offices. Effective January 4, 2022, new hires will be required to provide proof of full vaccination with a government-approved vaccine as a condition for employment. Requests for reasonable accommodations or exceptions related to medical or religious reasons will be considered. Candidates are NOT required to state their COVID-19 vaccine status in their application.
QUALIFICATIONS
Required
- Minimum of a Bachelor’s degree, preferably in a finance-related field.
- 4-6 years of experience in a not-for-profit setting working in grants management, procurement, or finance.
- Deep understanding of procurement policies of the World Bank, GEF, European bi-laterals, and other multi-lateral agencies.
- Knowledge of Federal awards (assistance, contracts) including 2CFR200 and Federal Acquisition Regulations.
- Strong computer skills including intermediate Excel, familiarity with databases, and cloud-based document management systems and collaboration tools.
- Experience mentoring or training staff or implementing partners.
- Demonstrated understanding of the cultural context and challenges of working in diverse geographic regions, including in developing countries.
- Highly organized with superior attention to detail.
- Comfortable managing multiple duties and adapting to changing priorities.
- Ability to work under general supervision and take initiative to solve problems under supervisor direction.
- Positive attitude and ability to overcome obstacles to achieve ambitious targets.
Responsibilities
RESPONSIBILITIES
The Grants & Procurement Manager will be responsible for coordinating and managing the full life cycle of grants and contracts, including:
Institutional Procurement Support
- Monitor, interpret, and explain donor regulations governing purchasing and contracting activities, including but not limited to the US government, multilateral institutions such as the World Bank, GEF and development banks, corporate entities, and private foundations.
- Develop recommendations and provide input on procurement policy, maintain, update and disseminate documentation and job aids related to procurement policies and procedures.
- Provide direct procurement assistance to programs including assisting programs in drafting terms of reference for consulting agreements; assisting programs in developing and issuing Requests for Proposals for goods and services, including developing and supporting evaluation and review criteria as well as documentation of the selection process; assisting in drafting contracts and agreements with the appropriate flow-down provisions, and ensuring the accuracy of contract data in ERP system.
- Deliver procurement-related training to CI staff and sub-recipients in large and small forums.
Consulting Agreements
- Prepare and coordinate review and approval of new consulting agreements and amendments.
- Pay invoices on a timely basis and ensure accuracy of information.
- Ensure services agreements are closed out in a timely manner and in full compliance with CI and donor policies.
Grants, Full Cycle
- Conduct due diligence for grant awards, including o financial risk assessments, assess financial capacity and internal controls; establish appropriate financial risk mitigation measures and communicate identified capacity gaps with the Program team; and o security screenings.
- Conduct pre-award field visits as needed, conduct virtual new grantee orientations and kick-off meetings.
- Prepare and coordinate review and approval of new grant agreements and amendments.
- Review financial reports and supporting expense documentation submitted by grantees for accuracy and allowability in accordance with CI and donor policies.
- Request disbursements on a timely basis, and ensure accuracy of disbursement information in grant systems.
- Ensure all procurement under sub-awards is executed in compliance with prime donor policies.
- Conduct site visits and desk reviews as required.
- Troubleshoot day-to-day compliance issues and spot/resolve red-flag compliance issues handling sensitive or confidential information with care and diligence.
- Develop compliance action plans, recommend tracking and communications system for issues of non-compliance.
- Deliver training in sub-award management and procurement to colleagues and sub-recipients around the world virtually and in person.
- Ensure sub-awards are closed out in a timely manner and in full compliance with CI and donor policies.
How To Apply
CLICK HERE TO APPLY
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