Johanniter Unfall-Hilfe e.V. – Logistics And Procurement Officer.

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Overall job purpose

The Logistics and Procurement Officer will be accountable for all logistics matters related to the Johanniter programs in Kenya

Tasks (excerpt)

Logistics:

  • Cross-check/control and assure logistics and supply demands and documents are compliant with Johanniter’s procurement procedures, government obligatory regulations and donor guidelines. Assure all supporting documents are available
  • Training and support of partners in the implementation of all relevant guidelines (Johanniter guidelines, donor guidelines and binding government regulations)
  • Procurement: management of procurement processes and adherence to Johanniter and donor rules and regulations; management of emergency stocks; inspection of quality of received goods; provision of list/database of pre-approved suppliers
  • Shipping (Supply Chain): organize exemption letters, assure tracking of procurement and post-delivery inspection; provide waybills, assure sending of items to / receiving from field
  • Equipment: monitor and regularly inspect asset/inventory register; ensure asset repair; train staff on use of assets/equipment
  • Communication: monitor internet provision; explore needs and costs of security communication; IT

Procurement:

  • Manage procurement processes and adhere to Johanniter and donor rules and regulations
  • Monitor procurement plans and procurements (incl. checking quotations and monitor promptness of procurement)
  • Create, launch, assess and award tenders in a fair and open manner adhering to Johanniter and donor rules and regulations
  • Support project budget planning of programs and logistics requirements
  • Oversee list/database of pre-approved suppliers

Contracts/Procedures/Filing/Reporting

  • Maintain all relevant contracts and ensure that they are up to date
  • Maintain all country documentation and assure that all documentation is current
  • Design, roll out, implement and monitor logistics procedures, SOPs and guidelines, improve filing systems, user manuals and record keeping

Person Specification

Profession/Qualification:

  • Relevant Bachelor’s Degree from a recognized university (preferably in Logistics/Procurement)

Experience:

  • minimum of 3 years Logistics/Procurement experience in the field of humanitarian aid / development cooperation
  • Experience in working with public donors
  • Experience in working with partner organisations
  • Ability to write reports and work instructions
  • Working experience in Kenya

Skills:

  • Logistics Management
  • Excellent reporting and computer skills
  • Fluency in English with excellent verbal and written communication skills;
  • Cultural sensitivity and team competence
  • Sense of delegation and commitment to local capacity building

How to apply

Johanniter is an equal opportunity employer that values diversity. Suitable candidates with disabilities are encouraged to apply.

*We require background checks (incl. criminal record and reference checks) to protect the vulnerable and prevent abuse.*

Applications for this position (including a cover letter, CV, reference contacts of three former supervisors as well as job certificates if available) should be sent to recruitment.kenya@johanniter.de until 07. January 2022.

Please indicate Logistics Officer Kenya in the subject line of your e-mail and the application mention your earliest date of availability.

Only complete applications will be considered. Only short-listed candidates will be notified.

Interviews are expected to take place between 17. – 21. January 2022. The candidates will be invited by mail at short notice.

https://reliefweb.int/job/3803178/logistics-and-procurement-officer-fmd-kenya

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