Commission on Administrative Justice (CAJ) – Assistant Office Administrator II.

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INDENT FOR THE POSITION OF ASSISTANT OFFICE ADMINISTRATOR II

JOB TITLE: ASSISTANT OFFICE ADMINISTRATOR II

REPORTING TO: ASSISTANT DIRECTOR HUMAN RESOURCE & ADMINISTRATION

DEPARTMENT: CORPORATE SERVICES

DIVISION: HUMAN RESOURCE & ADMINISTRATION

GRADE: CAJ 8

NO. OF POSTS 1

TERMS OF EMPLOYMENT: PERMANENT AND PENSIONABLE

MAIN RESPONSIBILITIES

Duties and responsibilities entail:

 Taking oral dictation;
 Managing e-office;
 Word and data processing;
 Operating office equipment;
 Maintaining office diary, appointments and travel itineraries;
 Attending to visitors/clients;
 Handling telephone calls; coordinating schedules of meetings;
 Ensuring security of office records, equipment and documents, including classified materials;
 Maintaining an up to date filing system in the office;
 Establishing and monitoring procedures for record keeping of correspondence and file movements;
 Preparing responses to simple routine correspondence;
 Managing office protocol and etiquette;
 Supervising office cleanliness; managing petty cash;
 Ensuring security, integrity and confidentiality of data; and
 Undertaking any other office administrative services duties that may be assigned.

COMPETENCIES

For appointment to this position, a candidate must have;

 Served in the grade of Assistant Office Administrator III for a minimum period of four (4) years or its equivalent
 Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) and;
 Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council (KNEC) in the following subjects:

(a) Shorthand III (minimum 120 w.p.m.),
(b) Typewriting III (50 w.p.m.)
(c) Business English III/Communications II,
(d) Commerce II,
(e) Office Practice II,
(f) Secretarial Duties II, and
(g) Office Management III/Office Administration and Management III;

 Certificate in Customer Care course from a recognized institution;
 Certificate in Computer Application Skills from a recognized institution;

CLEARANCE/COMPLIANCE CERTIFICATES

Applicants should attach copies of clearance and/or compliance certificates from:

• Kenya Revenue Authority
• Ethics & Anti-Corruption Commission
• Directorate of Criminal Investigations (CID)
• A credit reference bureau
• Higher Education Loans Board

The Closing date is on 14th February’ 2022 at 4.30pm

An application letter with attached copies of certificates and other credentials should be addressed to:

THE COMMISSION SECRETARY
COMMISSION ON ADMINISTRATIVE JUSTICE
2ND FLOOR, WESTEND TOWERS – WAIYAKI WAY
P O BOX 20414 CITY SQUARE 00200
NAIROBI

https://www.ombudsman.go.ke/index.php/opportunities/careers

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