Pwani University – Human Resource Assistant.

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Pwani University, a Premier University at the Coast situated in the beautiful scenic tourist resort town of Kilifi is an equal opportunity employer. The University’s Mission is to generate, disseminate and apply knowledge while sustaining excellence in teaching, learning and research by molding students to international standards and encouraging and supporting members of staff to undertake research. The University has a vacancy for the position of Human Resource Assistant Grade


This is an entry level position in the University to this cadre and appointment is on permanent and pensionable terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.

Academic Qualification

Applicants must have a Bachelor’s degree in Human Resource Management or its equivalent from a recognized university with a minimum KCSE Mean Grade of C (plain) or KCE Div II

Must be a Member of the Institute of Human Resource Management of Kenya IHRM


Must have at least 2 years’ experience as a Human Resource generalist in a busy corporate institution/organization. With ability to undertake various Human Resource related tasks.

Key Responsibilities

i. Assist in facilitating various committee meetings by

a) Scheduling meetings according to committees Almanac and work plan to enable the committees meet their annual objectives.

b) Booking meeting venue, request for refreshments, assemble appropriate equipment for the meeting to ensure availability in time of the necessary requirements and smooth running of meetings

ii. Resolve normal procedural issues and/or escalate relevant supervisors to ensure smooth running of the institution

iii. Maintain an accurate and up to date HR data in Navision system and excel database;

iv. Collating data/information for drafting reports and briefs to aid in making informed decision

v. Draft correspondences for review, approval/signature to relay feedback or make inquiries.

vi. Liaise with immediate supervisor on a regular basis for planning and coordination of duties in the office to ensure that all duties are well attended to appropriately.

vii. Assist in coordinating of in-house trainings to ensure efficiency and effectiveness of
viii. Assist in collating feedback from trainees on the effectiveness of training for analysis

ix. Assist in all other HR general tasks on recruitment, performance management, staff welfare
matters as may be required to ensure completeness of tasks

x. Keying in employee data in the Human Resource Information System for ease of preparing reports.

xi. Draft reports as guided for effective decision making

xii. To provide administrative support to the Human Resource Officer in the review of all HR strategies, policies and procedures

xiii. Assist in preparation of audit by ensuring that all documents are filed correctly for ease of retrieval and reference.

xiv. Preparation of payroll inputs to ensure all employee matters affecting monthly payrolls are summited in time

xv. Assist in Staff Clearance and computation of terminal dues for employees for timely processing of the dues.

xvi. support recruitment and induction process as need arises to provide a seamless process

xvii. Perform any other task as assigned by the Human Resource Officer

Skills and Competencies

The candidate must:

Have an understanding of the Kenya Labour laws

Be computer literate and have analytical ability

Have knowledge of operating standard office equipment with demonstrated ability to perform
a wide range of administrative and office support duties.

Have excellent communication skills (verbal and written)

Minutes taking and writing skills

Have good Interpersonal skills

Have commitment and good work ethics

Be ready to take up additional responsibilities

How To Apply

Interested applicants should send four (4) copies of their application for the above position.
Applications and recommendations letters from referees should be addressed to,

The Vice Chancellor

Pwani University

P. O Box 195-80108, Kilifi

Application should also include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials

Pwani University is an equal opportunity employer. Female candidates and persons living with disability are encouraged to apply.
Persons living with disability should attach a copy of their National Council for Persons with Disability (NCPWD) Registration Card.

Applicants with foreign qualifications must submit a Certificate of Recognition from the Commission for University Education.

The deadline for submitting applications is Friday 20
th May 2022. Applications received later than this date will not be considered
Please Note: Only shortlisted candidates will be contacted.

Canvassing will lead to automatic disqualification.






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