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Kenya Accreditation Service (KENAS) – Supply Chain Management Officer.

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Job Grade: KENAS 6
Posts: One (1)
Terms: Permanent and pensionable
Reporting to: Principal Supply Chain Management Officer

Supply Chain Management Officer 2022/EA/11

Duties and Responsibilities

The duties and responsibilities of the selected candidate will entail assisting in:

  1. Preparing monthly, quarterly and annual unit and statutory reports.
  2. Preparing to publish and distributing procurement opportunities through quotations, proposals and tender invitations.
  3. Implementing E-procurement and Quality Management Systems (QMS).
  4. Preparing and implementing procurement policies, procedures and work instructions for approval by the Manager, Supply Chain Management.
  5. Preparing and submitting quarterly reports to PPRA, EACC and the Ministry.
  6. Implementing the Presidential Directive on 30% on all government procurement to Youth, Women and Persons with Disabilities.
  7. Undertaking an annual Board of Survey to establish items for disposal.
  8. Performing secretarial duties (upon delegation from the Manager, Supply Chain Management) of respective procurement committees.
  9. Developing a monitoring mechanism for the implementation of contracts and supplier appraisals.
  10. Coordinating the disposal of unserviceable and obsolete stores.
  11. Verifying quotations and tender documents for approval by the Principal SCM before the bidding process.
  12. Preparing and follow up of LPOs and LSOs.
  13. Evaluating supplier performance.
  14. Carrying out market surveys.
  15. Preparing procurement reports for management decision making.
  16. Implementing computerized procurement management systems; and
  17. Assist in reviewing and updating the supplier list periodically.

Academic and Professional Qualifications

  1. Bachelors degree in Procurement and Supply Chain Management, Business Management, Business Administration, Economics, Commerce or a related field from a recognized institution;
  2. Be registered as a student member of the Kenya Institute of Supplies Management;
  3. Fulfil the requirements of Chapter Six of the Constitution of Kenya; and
  4. Proficiency in computer applications.

Skills and Competencies

  1. Communication;
  2. Working with people;
  3. Applying technical expertise;
  4. Customer and stakeholder orientation
  5. Drive for results;
  6. Continuous learning and knowledge sharing; and
  7. Technological awareness.

How to Apply

Apply for a position through a cover letter or email, attaching a detailed Curriculum Vitae (CV) and copies of relevant academic and professional certificates, national identity card or passport. In addition, all applicants MUST download and complete xlsx Bio-Data Form (in Microsoft Excel) and attach the completed Bio-Data Form. Any HANDWRITTEN or SCANNED Bio-Data form not submitted as an Excel file will be rejected.

Note 1: Interested candidates should provide all the details requested, and it is an offence to include incorrect information in the application. Candidates should submit their completed application form and required attachments by email to: recruit@kenyaaccreditation.org. All applications should be received on or before 5:00 pm (East African Time) on 21st June 2022.

Note 2: Only shortlisted candidates will be contacted for interviews. Canvassing will lead to automatic disqualification.

Note 3: Successful candidates after interviews will be required to obtain the following documents:

  • Certificate of good conduct from the Directorate of Criminal Investigations (DCI)
  • Tax Compliance Certificate from Kenya Revenue Authority (KRA)
  • Clearance Certificate from Higher Education Loans Board (HELB)
  • Clearance from Ethics and Anti-Corruption Commission (EACC)
  • Clearance Certificate from a Credit Reference Bureau (CRB)

KENAS is an equal opportunity employer and respects diversity. Persons living with disabilities, marginalized, and minority groups who meet the job specifications are strongly encouraged to apply.

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