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Assistant Office Administrator

KNBS: Level 8

Ref: KNBS/ AOA /6/2026

No. of Positions: 1

Monthly Remuneration:
Basic Salary: Kshs. 46,500 – Kshs. 70,500
House Allowance: Kshs. 8,000
Commuter Allowance: Kshs. 8,000
Terms of Employment: Permanent and Pensionable

Job Purpose: Reporting to the Manager, Administration, the jobholder will be responsible for undertaking activities in the assigned office.

Key responsibilities of an Assistant Office Administrator

• Typing letters and memos;
• Taking oral dictation;
• Managing e-office;
• Ensuring security of office equipment and records including classified materials;
• Operating office equipment;
• Attending to visitors/clients;
• Maintaining office diary;
• Handling enquiries;
• Maintaining schedules of meetings;
• Preparing responses to routine correspondence;
• Maintaining proper record keeping of correspondence and file movement;
• Ensuring security, and confidentiality of information;
• Managing office protocol and etiquette;
• Handling telephone calls and appointments;
• Undertaking any other duties lawfully assigned by the supervisor.

Requirements for Appointment of an Assistant Office Administrator

• Kenya Certificate of Secondary Education, mean grade C- (minus);
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);

           OR

• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:
  • Typewriting III (50 w.p.m) Computerized Document Processing III;
  • Shorthand III (110 w.p.m);
  • Business English III/Communication II;
  • Office Practice II;
  • Secretarial Duties II;
  • Commerce II;
  • Office Management III/Office Administration and Management III;
  • Proficiency in computer applications.

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How to Apply

Instructions to Applicants:

• Applicants should fill and submit an online Employment Application form Ref. KNBS/F/93/29: KNBS Open Advert Employment Application Form
• You are also required to upload a Cover letter, National Identity card/Passport copy, Curriculum Vitae, Certified Copies of academic, Professional and other relevant certificates, Transcripts and all other testimonials as one single document in pdf format.
• Applications must be received not later than 27th January 2026.

Kenya National Bureau of Statistics is an Equal Opportunity Employer.
Persons with Disabilities, The Marginalized and The Minorities are Encouraged to Apply

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