Evidence Action – Senior Associate, Procurement.

Job purpose

The Senior Associate Procurement | Africa region will be a key member of the Finance & Administration department providing strategic oversight, planning and overall management of the procurement unit.  The officeholder will provide leadership and technical support to country procurement teams. The F&A team will focus on delivering and optimizing current hardware-related operations and all other related procurement needs for the organization. Specific to the Dispenser for Safe Water program, they must ensure all custom products for Program delivery are available in the most cost-effective way to the programs in a timely manner. They will be focused on ensuring the lifetime cost of a product is minimized and that the supply chains are well-designed and cost-effective.

Key Responsibilities;

Procurement and Importation of local and international suppliers

• Identify and negotiate with international suppliers to ensure transparent and cost-effective sourcing
• Through an understanding of shipping options, and the implications on tax, transit times, and overall risk
• Developing order plans to ensure time and cost-effectiveness of orders
• A thorough understanding of Incoterms governing international business
• A thorough understanding of import and export documentation and procedure thereof
• Ensure Adherence to the donor regulations in international sourcing.
• Delegate tasks and supervise the work of purchasing and procurement officers across all geographies
• Manage every aspect of the supply chain and notify the DFA-AR/management team of any possible obstacles to ideal efficiency
• Manage policies and procedures for risk management and mitigation

 Supply Chain Strategy

• Using our growth plans, map out options for country and/or regional manufacturing hubs
• Develop optimal dispenser hardware and chlorine resupply models and ensure no stockouts or overstocking
• Map out the current supply chain and identify key areas for improvement
• Oversee the development and management of an elaborate, real-time supply chain system that will link all field stores as well as the central warehouse in Nairobi. 

Client Serving lead

• Be the point person for all programs to order and manage dispenser hardware orders, program implementation needs such as printing of training materials.
• Coordinate with insurance companies on insurance needs for both staff and property as needed.
• Work with program leads to come up with detailed projections of supply needs based on updated project work plans hence determine supply needs that will facilitate the development of procurement plans.

Standards and registration lead

• Work with KEBS to standardize necessary components and have products registered
• Work with the authorities in Uganda, Malawi, Nigeria and possible expansion countries to have Evidence Action products registered and issued with the relevant standardization certificates.
• Ensure that Evidence Action suppliers for goods and dispenser parts meet required quality and industry standards and have the requisite certifications.    

 Managing Field offices Contracts

• Be the point person for managing the lease contractual relationships with the field office landlords
• Manage all security and insurance relationships for the Country and filed offices

Key Qualifications;

• At least 5 years’ experience managing complicated supply chains. Hands-on experience with particularly between China, USA, Malawi and Uganda will be an added advantage.
• Bachelor’s degree in Logistics, Supply Chain, or similar field. Significant experience is more important than the correct degree.
• Knowledge of USG rules and regulations and a strong understanding of the Public Procurement Act (2005) laws of Kenya.
• Excellent organizational and time management skills;
• The capacity to prioritize tasks and work under pressure;
• Ability to multi-task without compromising the quality of output.
• Strong oral and written communication skills with attention to detail.
• Flexibility and adaptability to changing workloads;

Desired Attitude

• Self-motivated with the ability to operate under own initiative and also take instructions to prioritize and manage a diverse workload.
• Ability to liaise with others and work well in a team;
• Enthusiastic to take on a role with a significant responsibility while developing personally and professionally
• Problem-solving skills;
• Independent, proactive and willing to take initiative.
• Interested in a work environment that is flexible, creative, and constantly changing.

Direct Reports

• Associate Office Administration and logistics – Kisumu
• Associate procurement – Uganda
• Associate procurement – Malawi
• Procurement Officer – Nairobi
• Senior Associate Procurement – Nigeria

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