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Assistant Accountant: 2 Positions
Job Title: Assistant Accountant
Grade: COB 7
Terms of Service: Permanent and Pensionable
Corporation/Organization: Office of the Controller of Budget
Directorate: Corporate Services
Department: Finance & Accounts
Division: Accounts
Section / Unit: Accounts
Location / Work Station: Headquarters
Reporting Relationships
Reports to: Accountant
Direct Reports: Accounts Clerk
Indirect Reports; N/A
Job Purpose
This position is responsible for provision of accounting services and ensuring prudent financial management in the office of the Controller of Budget
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
Managerial Responsibilities:
a) Implements sound financial management policies, procedures and controls
b) Maintains the asset registers for the office of the Controller of Budget
c) Sets performance targets for the accounts section under their control
d) Mentors, coaches and capacity builds staff in the institution
e) Ensures timely and accurate preparation of management reports for the section
f) Prepares and submits statutory payments in compliance with the law
g) Implements the adopted International Public Sector Accounting Standards (IPSAS), International Financial Reporting Standards (IFRS) and Public Finance Management (PFM) Act
h) Maintains the General Ledger
i) Controls cash float and maintenance in the electronic cash book
II. Operational Responsibilities / Tasks
a) Assists in preparation of financial accounts.
b) Ensures safe custody of assets and records under him/her in the office of the Controller of Budget.
c) Prepares payment documents subject to limits set for him/her.
d) Examine and verify returns, documents, vouchers and preparation of timely and accurate management financial reports.
e) Prepares accurate and timely bank reconciliations and administers Petty Cash
f) Processes monthly payroll and staff allowances.
g) Prepares and maintains cashbook and other statutory books to track office of the Controller of Budget transactions.
h) Prepares periodic payment reports (monthly expenditure returns) as per generally accepted accounting practice.
i) Processes payments to vendors for services rendered
j) Verifies cash withdrawals and invoice payments on IFMIS before export to internet banking.
k) Processes imprest requests.
l) Maintains vote book transactions,
m) Processes the reimbursement of standing imprests for County Budget Coordinators
Job Dimensions:
I. Financial Responsibility
a) Facilitate payments for all approvals
b) Custody of accountable documents
II. Responsibility for Physical Assets
Responsible for the assets assigned by the office of the Controller of Budget as per office’s asset register
III. Decision Making / Job Influence
a) Financial
b) Analytical
c) Operational
d) Advisory
IV. Working Conditions
Is exposed to minimum disagreeable conditions. The jobholder has normal office facilities which include own office with desk and access to a personal computer (PC) and a telephone.
The role is predisposed to risk of prosecution arising from incomplete/inaccurate information published which may result in false or misleading reports and wrong decision being made.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Bachelor of Commerce in Finance and/or Accounting from a recognized university
Professional Qualifications / Membership to professional bodies
a) Must be a Certified Public Accountant Kenya (CPA K) or its equivalent
b) Must be a member of the Institute of Certified Public Accountants of Kenya (ICPAK) in good standing
Previous relevant work experience required.
3 years of service, or similar experience in a comparable position in a reputable organization
Functional Skills, Behavioral Competencies/Attributes:
a) Understanding of national development policies, goals and objectives
b) Knowledge of the Country’s Public Sector Financial Management framework
c) Proficiency in computer applications
d) Knowledge of the Constitution of Kenya 2010
e) Knowledge of the Controller of Budget Act 2016
f) Knowledge of Public Finance Management Act 2012 and Regulations, 2015
g) Communication and Interpersonal skills
h) Supervisory skills
i) Resource management skills
j) Ability to work under pressure
k) Report writing and presentation skills
l) Meet the requirements of Chapter Six of the Constitution of Kenya 2010
APPLICATION REQUIREMENTS
Qualified interested candidates should submit their applications quoting the job title on both the envelope and the cover letter.
Enclose a detailed and up-to-date curriculum vitae, indicating your current remuneration, home county, e-mail address and reliable daytime telephone contacts, together with copies of your certificates, testimonials and national identity card. You should also provide the names of two referees who must be familiar with your previous work/academic experience indicating their telephone, postal and email addresses. Please note that it is a criminal offence to provide false information and documents in the job application.
Additional requirements
Candidates shortlisted for interviews for the above positions will be required to submit the following;
1. Tax Compliance Certificate from Kenya Revenue Authority (KRA)
2. Clearance Certificate from Higher Education Loans Board (HELB)
3. Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI)
4. Clearance from the Ethics and Anti-Corruption Commission (EACC)
Applications should be sent by post or hand delivered to our office addressed to:
The Controller of Budget
Bima House 12th Floor, Harambee Avenue.
P.O Box 35616-00100 Nairobi
so as to reach the Office of the Controller of Budget not later than 31st August, 2021 at 5.00pm.
Only shortlisted candidates will be contacted.
The Office of the Controller of Budget is an equal opportunity employer.
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