Migori County Public Service Board – Health Records and Information Officers (CIHEB).

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Migori County Public Service Board, Migori Health Department Services and CIHEB-Kenya
ENTRENCH programme, in line with the Constitution of Kenya 2010 under Article 176 and the County Government Act No. 17 of 2012 Section 59(1) (b) is seeking suitably qualified persons to fill the following vacant positions:

Term: One year contract renewable subject to performance and availability of resources

Position summary

The HRIO will work under the overall supervision of the Sub County Health Records Officer in
charge the sub county level with a dotted line to CIHEB-Kenya ENTRENCH Strategic information
officer. He/She will provide day to day data management functions of the HIV programs for the
assigned sub county as informed by program priority indicator areas/targets.

Duties and responsibilities

i. Ensure complete documentation of patient files and registers including filling page
summaries in all facility registers and auditing for completeness of the registers.

ii. Ensure optimal use of facility EMR capturing information from registers and forms to the
existing modules.

iii. Manage the safety of patient information in both paper and electronic formats.

iv. Facilitate management of patient filing system at the facility. This includes day-to-day
retrieval of patient charts, archival and safe storage of files and registers.

v. Conduct routine data quality audit of facility records, patient beneficiary records, EMR and

vi. Compile and ensure timely submission of facility monthly MOH reports as well as program

vii. Support management of facility’s clinic appointment system by providing list of expected
attendance and identifying clients who default.

viii. Monitor and ensure update of facility reports in KHIS, 3PM and National
Data WareHouse as well as other databases as may be required by the program
and MOH

ix. Conduct timely facility level data analysis and implement DDIU strategies for purpose of facility database.

x. Disseminate reports on a monthly, quarterly and on need basis to the facility multidisciplinary

xi. Facilitate monthly update of facility walls charts as part of facility indicator progress review.

xii. Support timely tracking of facility progress against allocated targets.

xiii. Enforce adherence to data management and data security SOP by all data handlers in the facility.

Minimum Qualifications:

i. Must be a Kenyan Citizen

ii. Diploma in Health Records and Information management.

iii. At least two (2) years’ experience in health records and information management in programs implementing ART and TB services.

iv. Proficiency in Microsoft Office Suite and data analysis software packages such as SPSS & Epi-Info.

v. AMRO Certification

vi. Excellent inter-personal, people management and team building and facilitation skills

1. Applicants are advised to use PSC 2 application form and attach the necessary documents. All applications should be submitted in a sealed A4 envelope clearly marked on the top left side
indicating the reference number for position applied for and addressed to:
The Secretary/CEO
Migori County Public Service Board
P.O Box 365- 40400, Suna
2. Hand delivered applications should be dropped at the offices of the Migori County Public Service
Board located at Nyamome along Namba – Masara road adjacent to Nyamome SDA church.
3. All applications should reach the Secretary/CEO Migori County Public Service Board on or
before Wednesday 5th January, 2022 at 5:00pm.
4. Shortlisted candidates will be required to produce their original identity cards, academic and
professional certificates and testimonials.
5. For candidates to meet the requirements of chapter six of the Constitution of Kenya 2010,
applicants must obtain the following clearances:
Tax compliance certificate from KRA
Clearance certificate from HELB
Clearance certificate from Ethics and Anticorruption Commission (EACC)
Certificate of good conduct from Criminal Investigation Department
Women, People Living With Disabilities and Marginalized Groups are encouraged to apply;
Only shortlisted and successful candidate will be contacted;
Canvassing in any form will lead to automatic disqualification.




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