Insurance Regulatory Authority (IRA) – Supply Chain Management Assistant.

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JOB DESCRIPTIONS FOR SUPPLY CHAIN MANAGEMENT ASSISTANT POSITION

JOB TITLE Supply Chain Management Assistant

DIRECTORATE/ Directorate of Supply Chain

DEPARTMENT Management

GRADE/LEVEL IRA 8

IMMEDIATE SUPERVISOR Senior Supply Chain Management Officer

a)	Job Specifications:
The position is responsible for stores management.
b)	Job Specifications:
Duties and responsibilities will entail:

• Receiving and issuing stores;
• Generating Goods Received Notes (GRN);
• Sorting, dispatching and filing invoices and other documents;
• Capturing and processing stores data in the inventory module and;
• Complying with Public Procurement & Asset Disposal Act and Regulations;
• Preparing requisitions for stocks replenishment; and
• Monitoring the usage and movement of stores.
• Prepare procurement registers and ensure ensuring that they are update;
• Custodian of the department’s registers and rubber stamps;
• To ensure that all files are indexed with the required reference and code number;
• To ensure that tender evaluation reports/papers, procurement requests and all relevant documents are filed with the orders and GRNs;
• The accurate recording and tracking of file movements within the organization;
• Maintain an inventory of closed files and obsolete files;
• Ensuring that all official files are registered and existence must be documented in a file register;
• Regular identification removal of closed procurement files and documents from the current system to facilitate and ease of access to active files;
• The accurate recording and tracking of file movements within the Department;
• Making files available on demand;
• Circulating files to officers in accordance with established procedures.

c) Persons Specifications

• Higher Diploma in Procurement and Supply Management or its equivalent qualification from a recognized Institution with three (3) years’ experience

OR

• Diploma with four (4) years’ experience
• Proficiency in computer application programme
• Meets the provisions of chapter six of the constitution.

d) Competency and Skills

• Strong communication and presentation skills
• Good analytical skills
• Problem solving
• Professionalism

Terms of Offer:

An attractive remuneration package commensurate with the responsibilities of the position will be negotiat-ed with the successful candidate.

Application:

Suitably qualified and experienced individuals should submit applications enclosing a detailed curriculum vitae (CV), copies of relevant academic and professional certificates/testimonials and a copy of National Identity Card.

The CV must at the minimum provide details of the applicant’s email address, day-time mobile telephone numbers, details of current employer, current remuneration and names and contacts of three (3) referees familiar with the applicant’s professional background and experience.

Applications, addressed to the undersigned, may be delivered at the Insurance Regulatory Authority (Registry Section) at Zep-Re Place, 2nd Floor, Longonot Road, Upper Hill. Please note that these should be sealed, marked “Confidential” and indicate the job reference (e.g “REF:SO/01” for Supervision Officer). Alternatively, they may be sent by post or email to:

Commissioner of Insurance & Chief Executive Officer

Insurance Regulatory Authority

Zep-Re Place

P.O Box 43505-00100

Nairobi

EMAIL : careers@ira.go.ke

Applications must be received by close of business on 21st June 2022.

Compliance Requirement:

In accordance with The Employment (Amendment) Act, 2022, the Authority will require candidates it wishes to enter into a written contract of service with to comply with Chapter Six of the Constitution by submitting mandatory compliance and clearance certificates from the relevant entities.

Important:

IRA is an Equal Opportunity Employer committed to diversity and gender equality.

Canvasing in any manner shall lead to automatic disqualification.

Only shortlisted candidates will be contacted.

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